Dear Parent/Carer,
YEAR 11 PARENT/CARER CONSULTATION SESSION
THURSDAY 14 DECEMBER 2023
- 3:00pm - 4:15pm: Online Appointments via SchoolCloud
- 4:25pm - 7:00pm: Face-to-Face Appointments in School
We would like to invite you to attend our Parent/Carer Consultation Session taking place on 14 December 2023
We are continuing to use SchoolCloud to facilitate our online appointment booking system. You are able to choose your own appointment times with teachers and you will receive an email confirming your appointments.
Once more we are offering a ‘hybrid’ version of the event. This is in response to our most recent Year 11 parent/carer survey where 30% of parent/carers who responded requested to remain online and 70% of our Year 11 parents/carers requested to have ‘in-school’ face-to-face appointments with their child’s teachers. Therefore the first part of the evening will be online, and the second part of the evening will be in school, face-to-face.
You will either make appointments to meet your child's subject teachers online during the earlier part of the evening, or you will make appointments to come into school for the later part of the evening and meet your child's teachers face-to-face. The evening will, in effect, be split into two. You will note that, in response to parent/carer preference, the face-to-face part of the evening has more appointments available than the earlier online part of the evening.
The booking system will open from 21 November and will close at noon on 27 November 2023. Should you wish to make any changes after this date, please contact the school and ask for Mrs Chirnside or email her at cchirnside@jesmondparkacademy.org.uk
As was the system last year, the appointments will fill up on a strictly first-come-first-served basis. If your schedule allows, you can book appointments for both the online and in-person sessions but this would involve coming into school for the second part of the evening. Please contact Mrs Chirnside if you need further guidance on this.
Please note:
- Not all teachers may be available for this event. If a teacher you wish to see is not on your list of staff to book, please contact them independently via email and they will be happy to provide feedback.
- Students who are studying Trilogy Science have been allocated one of their three teachers to discuss all Science subjects.
- Appointments can be made with ONE member of the Year Team; either Mrs Winship (Year Manager) OR Miss Clark OR Mr Cleland (Heads of Year). If you wish to discuss primarily any pastoral or welfare matters, please book with Mrs Winship. If you wish to discuss academic matters, please book an appointment with Miss Clark OR Mr Cleland. Due to availability of appointments please only book with ONE member of the Year Team - Mrs Winship OR Miss Clark OR Mr Cleland. Please bear in mind the appointment are only 5 minutes in duration. If you inadvertently book for more than one we will contact you to ask which one you want to keep.
- Our Careers Manager – Mrs S Beeley will be available to book during this event and our Newcastle City Council Careers Officer will be available on a drop-in basis during the in-school session of the event.
- Our SENDCO will be available on a drop-in basis during the in-school session of the event. If you are unable to attend this session and wish to speak to someone from our SENDCO team, please contact school.
- Online appointments will be 5 minutes in duration and will cut off automatically after that time.
- Face-to-Face appointments are also strictly 5 minutes in duration. This ensures that there are sufficient appointment slots available for all parent/carers to make with each teacher. As detailed above, the appointments fill up on a strictly first-come-first-served basis and some teachers do become full.
- The maximum number of appointments you can book is ten.
If you require any other help or information regarding how to set your appointments up please contact Mrs Chirnside at cchirnside@jesmondparkacademy.org.uk
HOW TO BOOK
Please visit https://jesmondparkacademy.schoolcloud.co.uk to book your appointments.
You will need to login with the following information that was provided in the personalised letter that was sent to you.
The link below provides guidance on how to attend the online appointments.
https://bit.ly/3IoOKYq
For online appointments, the system can used on mobile phones, PCs, and tablets. For in-school appointments, please report to our Main Reception to sign in, and then through to our Main Hall and/or Restaurant for your face-to-face appointments.
For both the online appointments and the in-school appointments, we would strongly encourage wherever possible for your child to attend the appointment.
We hope you will take advantage of this opportunity to speak to your child’s subject teachers, not only to find out more about their progress, but also to discuss any matters that may help us to support them.
As always we will endeavour, wherever we can, to accommodate all parent/carer appointment requests within this hybrid system. As we have said above, if you have any further queries regarding the organisation of this evening please contact cchirnside@jesmondparkacademy.org.uk
Yours sincerely
Mr N Holmes
Director of Student Progress
NB: This correspondence has been, emailed to the student’s school email address and to the email address of parents/carers with parental responsibility who live with the student. A parent/carer who does not live with the child, but has requested copies of correspondence will also receive this letter, personalised with their details.